WhatsApp and Instagram agents work in customer conversations. In Google Chat, your team works directly with an agent and uses separate management Spaces to prepare and manage customer channel agents.
Examples from everyday work
What can agents take on in your business?
Your team works directly with an agent in Google Chat Space. In separate management Spaces for customer channels, the team prepares knowledge and working rules.
01
Team work · Google Chat
Work through a business document together
Your operations team can ask the agent in Google Chat to summarize a business document or draft a new one. Connect the sources and grant the necessary tool access first.
The team works directly with the agent in Google Chat
Document and tool access depends on permissions
Customer agents have separate management Spaces
02
Customer question · WhatsApp
Explain product options
For sales teams handling product questions, the agent uses prepared product information to answer a customer asking about options on WhatsApp. Connect WhatsApp and make the product source accessible first.
The team prepares information in a separate management Space
Check the connection before activating
03
Customer question · Instagram
Answer common questions
For businesses handling service or delivery questions on Instagram, the agent forms a reply from the terms you have prepared. Connect the account and prepare the information and working rules first.
The conversation happens in your bot's private chat
Bot ownership is checked during setup
You define access and response scope
Each channel has different connection and permission steps. Check the connection and information in the console before activating the agent.
Team work
Get work done in Google Chat
The Google Chat agent works directly with your team. Separate management Spaces for WhatsApp and Instagram agents are where you prepare their information and working rules.
Which channels do GAIAI Agents work in?
WhatsApp and Instagram agents handle customer conversations. Your team works directly with an agent in Google Chat; separate Google Chat management Spaces are where you prepare customer agents’ information and working rules.
Is the WhatsApp connection the official Cloud API?
No. QR pairing establishes a WhatsApp Web session through open-wa; it is not the official WhatsApp Business Cloud API connection.
Do not assume a separate human approval step for each action. Within its defined task and tool permissions, an agent can send messages, create documents or update records. Check important commitments and results.
An operations team needs a summary of a business document or a new draft. They give the agent a task in Google Chat; it prepares a summary or draft from sources it can access.
Before you start: Prepare sources in connected Drive storage and grant the necessary reading and document tool access.
A defined record task
A team wants to add information to an existing work table. The agent can work with permitted fields in that table under a task defined in advance.
Before you start: Define the task, table, and permissions first; review the result in your own workflow.
Google Workspace
Google tools for your team’s work
Google Workspace tools work within the permissions of your connected account and workspace.
Google Docs
Google Sheets
Google Drive
Google Gmail
Google Calendar
Google Tasks
Google Slides
Google Chat
Google Contacts
Google Forms
Google Apps Script
Start with an agent suited to your work
Sign in with your Google account, then choose a channel in the console and complete its connection steps.